Please note that all 2010 W-2 Forms will be mailed directly to the employee’s home address as posted in the Payroll System as of December 31, 2010. In the event an employee states their W-2 has not been received as of January 31, 2011, please verify the address. If the address is correct, please ask that a few extra days be allowed for possible slow mail delivery. If the address is incorrect, please make the necessary change to the system (this includes both current and former employees). Your changes to SAFES will update the Payroll Systems with the next regular Payroll cycle. Please be advised that this will not be reflected on the 2010 W2, but if updated the W-2 can be forwarded to the updated address upon return by the USPS.
To simplify and expedite the process for obtaining reprints of W-2 Forms, employees may obtain reissued statements over the Internet. This process will allow Securitas employees, to immediately access their forms, print them out or have them sent to an e-mail address. The website, www.eprintview.com, is currently available for 2005, 2006, 2007, 2008 and 2009 W-2's and will be available for 2010 beginning approximately February 1, 2011. Instructions on how to access the website are provided in the attachment. Please have copies of the instructions printed to provide to employees inquiring about their W-2 Form. You may advise the employee, that the initial password is their 6-digit birth date (MMDDYY), without dashes or slashes, for example: 011250, however, they will be asked to change to a personal secure password upon initial log in. The Securitas PIN number is 1645. If the employee has used eprintview.com at any previous time, then they have already changed their password and must use that password to enter into the system.